Thank You for Registering as an Exhibitor/Sponsor at
The COANA 2026 Annual Meeting!
See you in Denver!

 Levels & Benefits  | Deadlines | Hotel | Cancellation Policy | Shipping | Submit Your Reps | Main Attendee Page

EXHIBIT HALL SCHEDULE (Subject to change)

Friday, September 25, 2026

2:00 p.m.

Exhibit Set-Up & Move In

3:00 p.m. - 6:00 p.m.

Registration Open

6:00 p.m. - 7:15 p.m.

Welcome Reception With Exhibitors

Saturday, September 26, 2026

7:00 a.m. - 4:30 p.m.

Exhibit Hall Open

7:00 a.m. - 8:00 a.m.

Breakfast With Exhibitors

10:00 a.m. - 10:30 a.m.

Refreshment Break With Exhibitors

12:30 p.m. - 1:30 p.m.

Grab & Go Lunch and Visit Exhibits
*Lunch is provided 

3:30 p.m. - 4:00 p.m.

Refreshment Break With Exhibitors and Prize Drawings

Sunday, September 26, 2026

7:30 a.m. - 9:30 a.m.

Exhibit Hall Open & Breakfast With Exhibitors

9:30 a.m.

Exhibit Teardown & Move Out

 

IMPORTANT DEADLINES

Please add the following dates to your calendar.

August 3, 2026
  • No refunds will be available for exhibit space cancellations received after this date. Please see full cancellation policy below.
August 28, 2026
  • Last day to reserve your discounted hotel room at the Meeting hotel.
September 4, 2026
  • Please submit final logos or any updates to company representatives to Meeting Planner Zoe Pappas via email at zpappas@kmgnet.com.

 

ABOUT THE HOTEL


COANA has secured a discounted room rate at the Hotel Clio, a Luxury Collection Hotel, Denver Cherry Creek starting at $319/night plus tax, with a waived resort fee. The discounted rate will be available until Friday, August 28, 2026, or until the room block sells out. Hotel booking link coming soon.

Questions? Contact the hotel directly at (303) 316-2700.

CANCELLATION POLICY

A refund less a $100 processing fee will be available for exhibit space cancellations if written notification is received by COANA Headquarters by August 3, 2026. Send email cancellation requests to [email protected]. No refunds will be available for exhibit space or sponsorships received after August 3, 2026. In the event that the program is canceled or postponed due to circumstances beyond COANA's control, we will not be responsible for any travel costs or expenses, including cancellation/change penalties assessed by airlines, travel agencies or hotels.

Please note, COANA cannot guarantee delivery of sponsored/logo items if sponsorship is not paid in full by August 3, 2026. This applies to imprinted items like lanyards.

SHIPPING

To ensure timely delivery, exhibitors should notify the Event Manager in advance if shipping materials to the hotel. Packages should be shipped no more than three (3) days prior to your arrival and addressed as follows:

COANA Annual Meeting
Exhibitor Company Name / Exhibitor Name
Attn: Patricia Solis (Hotel Event Manager)
Hotel Clio
150 Clayton Lane
Denver, CO 80206

Please be sure to include the event name, exhibitor company name, and exhibitor name on all packages to ensure accurate delivery. Packages arriving via FedEx, UPS, Amazon, or other commercial carriers will be received by the hotel and delivered to the designated meeting space based on the event details. Hotel staff will organize packages so exhibitors can easily identify their shipments upon arrival.

Outbound Shipping

Exhibitors are responsible for arranging return shipment of their materials. You may either:

  • Schedule pickup directly with your preferred shipping carrier, or
  • Request assistance from the hotel in coordinating the outbound shipment.

If utilizing the hotel's assistance, exhibitors must provide a completed return shipping label or return address and any required shipping documentation prior to departure.

Shipping & Receiving Fees
The following handling fees apply to all inbound and outbound shipments and will be assessed per package, on both incoming and outgoing shipments:

  • 0–10 lbs.: $5.00 each
  • 11–20 lbs.: $12.00 each
  • 21–50 lbs.: $22.00 each
  • Over 50 lbs.: $35.00 each

Pallets or Crates

  • Standard (up to 4' × 4' × 4' or 400 lbs.): $90.00 each
  • Oversized: $180.00 each

Handling fees apply to all materials delivered to the hotel by commercial carriers or personal vehicles.

FREQUENTLY ASKED QUESTIONS

How many attendees does COANA anticipate?
We typically see 60–65 attendees at our in-person Annual Meeting. Based on past years, approximately 70% of attendees are CRNAs and 30% are SRNAs. 

How will booth placement be selected?
Booth locations will be selected by show management. Order of selection will be made based on the date of the received contract, electrical needs, sponsorship level, and if possible, direct competitors.

What are the Rules and Regulations?
Click here to review the Meeting Rules and Regulations. You must agree to all rules before submitting your application. By submitting, you and your employees accept these rules, forming a binding agreement with COANA.

I am interested in hosting an ancillary event – who do I contact?
If your company is interested in hosting an ancillary event, please contact the Sales Manager at Hotel Clio, a Luxury Collection Hotel, Denver Cherry Creek directly to coordinate your planning needs. For the appropriate contact information, please reach out to Meeting Planner Zoe Pappas at [email protected].

*Please note all ancillary events must be approved by COANA and must not conflict with Meeting events. For more information, contact COANA Headquarters at 407-774-7880 or email [email protected].

When will I receive the preliminary and final attendee list?
Preliminary attendee lists will be distributed approximately two weeks prior to the Meeting. Following the event, a post-Meeting survey will be issued, and upon its completion, the finalized attendee list will be provided to you automatically.

Please reach out to me if you have any questions!
Zoe Pappas
Meeting Planner
[email protected]